For 10 steps to booking your perfect IdyllicPrague.com holiday, click
Czech Law Requiring Passport Notification to Police
IdyllicPrague.com are compelled by Czech Law to provide your personal
information to the Czech Police
We do this
The Police Form Process. For a more detailed version of this webpage describing the
the other legal
requirements in more detail, click
Here is an extract from
Following careful consultation between IdyllicPrague
Lawyers and the Czech Police
- IdyllicPrague are unable to provide
keys to the Cottages to Guests until these obligations have been completed,
- electronic communication is used
because it provides our Guests with better privacy than the paper system, click
Police Passport Requirements for "Foreigners"
An invitation to visit the Czech Republic,
which is verified by an Alien Police inspectorate, is a
document proving the obligation of the inviting person to
cover for the needs of the invited foreigner related to:
|his/her subsistence for the period of
their stay in the CR up to their departure, |
|his/her accommodation for the period
of their stay in the CR up to their departure,
|medical care for the period of their
stay in the CR up to their departure, potentially including
costs of transportation of the patient, or the deceased,
|his/her stay in the CR up to their
departure (this concerns costs incurred to the CR in
relation to the stay and departure of an invited individual
who is subjected to administrative expulsion).
In a short stay invitation, the inviting
person may declare to cover all costs related to the stay of
the invited individual or to cover costs related to
Invitation forms are available at those
Alien Police inspectorates which verify such invitations.
The Alien Police inspectorates will verify your invitation
within 7 days after its acceptance. The inspectorates
collect a CZK 300 fee stamp for each verification.
The Foreigner’s Act stipulates
circumstances under which verification may be denied, such
as should the foreigner invited be listed in the registry of
unwanted persons, or should the inviting person fail to
prove, upon request, his ability to meet obligations
concerned (such as to cover all costs related to
accommodation of the invited foreigner).
One form can be used to invite one person
over age 15. Underage visitors may be added to such form.
The fee remains unchanged.
Obligations of the person providing
For the purposes of the Foreigner’s Act,
the person providing accommodation shall be understood as
any person providing accommodation for a fee. For the
purposes of the Foreigner’s Act, providing of accommodation
shall be understood as a contractual relationship embedded
in an agreement on accommodation, a rental agreement, an
agreement to sublet, or by any agreement with similar
The person providing accommodation is obliged
|keep an accommodation log stating the
accommodated foreigner’s name and surname, day, month, and
year of birth, citizenship, passport number, and the dates
of accommodation. The Police may request to see the log for
control, all entries must be made properly. The log must be
|report to the relevant Alien Police
inspectorate all accommodated foreigners no later than 3
days after having accommodated them. |
To meet this obligation, the person providing
|submits an accommodation form, or
|makes a report via e-mail
Steps to be made:
1. The person providing accommodation
sends, to the e-mail address below, an e-mail message
containing the following information:
• for legal persons or entrepreneurs - the business
identification number (e.g. IČ:0000004),
• for physical persons – the birth registration number
• name of the accommodation facility (e.g. Hotel Bílá
růže, Ubytovna pracujících Zlín, Pension…),
• address of the accommodation facility, including both
street and site numbers, zip code, and county of
• under „Subject“ please enter “Start”,
• a telephone number (recommended),
• the e-mail address which will be used to meet the
2. The person providing accommodation shall:
• sign the electronic message with an electronic
signature pursuant to Act No. 227/2000 Coll., on electronic
signature, as amended, and
• send it to:
3. In reply, the person providing accommodation shall
receive instructions and an identifier necessary for further
communication with the authorities.
The person providing accommodation:
|shall report, without any undue delay,
death of an accommodated foreigner, |
|allow the Police to enter, upon
request, the accommodation facility, should it be a place of
business and should such entry be in compliance with the
foreigner’s right for privacy or family life,
|shall provide to the accommodated
foreigner, upon request, a proof of accommodation stating
his name, surname, street address, and dates of
Acceptance Form is a contract between the Guest and IdyllicPrague.com
which identifies some responsibilities of care and safety for both the Guest
IdyllicPrague.com require all Guests to sign the
Acceptance Form on arrival at their Holiday Cottage.
In addition, IdyllicPrague.com require all Guests to send a signed
before their holiday. The
Pre-Arrival Form form is very similar to the
Please note that the contract applies to all Guests staying in
IdyllicPrague.com Cottages, not
just the signatory. Click
here for the IdyllicPrague.com Damage and Breakage Policy.
You may also find it helpful to email this
Questionnaire to IdyllicPrague.com.
contains information about your arrival and other needs, such as bicycle rental.
makes it easier for the IdyllicPrague.com team to prepare for your holiday, and
to ensure that
the start of your holiday is as happy, comfortable, and trouble free as
IdyllicPrague.com take their responsibilities for
Protecting Your Personal
Data very seriously.
To ensure that we process your personal data as safely as possible,
expert advice. For more details of the IdyllicPrague.com privacy
1) Before your holiday, please send
for each and every member of your group
of why we ask for this before your holiday, click
2) We will then send your arrival date,
departure date, first name, surname, date of birth,
residence and passport number by
special email to the Czech Police .
3) During your holiday, a member of the
IdyllicPrague.com team will visit you by prior
and ask you to sign to confirm that the details entered into the special police
register book have been entered correctly.
also use this visit to ensure that you are comfortable, that your holiday is
well, and to
answer questions and provide information.
4) Czech law requires us to ask you to
show us your passport to check against the police Guest book.
If you are
unable to offer us your passport to check against the police Guest book then
us to make a note in the book that you did not offer us your passport for
5) We are required to keep the details that you sent to us securely on file for 6
and available for inspection by the Czech Police whenever requested.
6) In order to comply with Czech Law, we
regret that we cannot give any Guests access to any
IdyllicPrague.com Cottage until this data has been received and processed.
7) IdyllicPrague.com also pay a tourist
tax on your behalf. This tax is included in the rental.
tax necessitates reporting some of your personal details to the local village
8) You agree for IdyllicPrague.com to
store your personal data in an appropriate secure manner,
IdyllicPrague.com to communicate some of your personal data to others
necessitated by Czech Law and when essential for the management of the
IdyllicPrague.com business. For more details click
We would be grateful if you would please enter your personal
data into a spreadsheet.xls (click
and send your data to us in the spreadsheet.xls by
The spreadsheet is arranged in the
following format, as this is the format in which we are required to
your data in a
spreadsheet.xls before feeding it into special
software and then sending it to the Czech Police:-
If it is not convenient for you to enter the information into a
spreadsheet, then please either send the
information shown in the table above to us in an email, or send the paper
printed police form to us by post.
For a copy of the same table as a spreadsheet click
It is very helpful to us if you email the data to us in a
spreadsheet, because it saves us from
having to copy-type your data, and reduces mistakes.
Sending the Police Form data by post
If you do not want to send the data to us by
email, you can
post it to us
at 33 Daws Lane London NW7 4SD
Police Form looks like this:-
The table below is an illustrative example of the data you might put on the